Oct 062013
 
Indexed plans being made ready for hanging with the archive room in the background

Indexed plans being made ready for hanging with the archive room in the background

The Clement Collection addition to the Hancock County Survey Archive, its first set of survey records received, continues to be processed into the land records system. As of last week, all of the plans which had been rolled up – some tighter than a window shade – have been indexed with their scanned images searchable and accessible over the Internet.

The next step in the processing of these records first required the physical space, a modest sized room off of the third-floor Law Library, to be cleaned out and painted. This is the space for the long-term storage of the plans at the Courthouse designated as FOR REFERENCE ONLY.

Self adhering polyester hangers are applied to individual drawings

Self adhering polyester hangers are applied to individual drawings

In order to hang each plan, a polyester hanger is attached to the edge of it. The hanger itself has a 1/4″ self-adhesive edge and four holes. These holes facilitate what could be viewed as a heavy duty looseleaf book with a two-tined binding.

A single Easi File cabinet can hold up to 1250 plans with a minimal footprint making it the Registrar’s first and only choice for archival storage of such survey plans.

Consider getting involved with HCSA by volunteering.
If interested, drop me a line.

See related stories:
HCSA – First Collection Received
FRO Intro – and a new beginning


Arching heavy duty tinesLid lifts up, front rotates forwardPagination for each leaf corresponds with indexed information

 Posted by on October 6, 2013 at 3:25 pm